Submit your Thesis

All graduate students must submit the final version of their thesis online using uO Research within a month of their defence. Follow the steps below in order to submit:

Please read all instructions on this page before submitting to avoid delays in processing your submission.

Step 1: Before submitting to uO Research

uOttawa students

Log into uoZone to complete the following:

  • Approval of thesis supervisor – Submit your thesis for your thesis supervisor's approval by using the service request “Approval of the final version of the thesis” via uoZone.
  • Optional embargo request - If you need to delay online access to your thesis, you must also complete and sign an Embargo Request Form (PDF) and submit it with your thesis using the same service request “Approval Final Version of the Thesis” via uoZone. See below for details about thesis embargoes.

You will receive an email confirming that your service request has been approved. After you receive this email confirmation, submit your thesis to uO Research. If you submit before receiving confirmation, your thesis will be rejected.

Saint Paul students

You must email the completed and signed forms to

Step 2: Prepare your Thesis

Prepare your thesis for online submission as follows:

Thesis Content

Title Page:

  • The title page must include your full name as it appears in uoCampus. Contact InfoService if you would like to change how your name appears in uoCampus.
  • Include the following copyright statement indicating the year of your online submission to uO Research. Example: © Maria Garcia, Ottawa, Canada, 2018.
  • For an example of a formatted title page, click here.


  • Leave the page number off the title page but count it as a page.
  • Start the next page with a Roman numeral two (ii).
  • Number each of the following pages with consecutive Roman numerals (iii, iv, etc.).
  • Then, at the first page of the first chapter, switch to Arabic numbers and make this page 1.
  • Continue numbering all the subsequent pages using Arabic numbers.
  • Make sure that the table of contents corresponds with the document pagination.
  • There should be no blank pages.
Thesis File

Create a single PDF file for your thesis. We highly recommend that you convert your document to the PDF/A format to ensure long-term preservation and access.

Name the thesis PDF file according to the following convention: Lastname_Firstname_Year_thesis.pdf.

  • Your thesis filename must correspond to your name on file in uoCampus. Contact InfoService if you would like to change how your name appears in uoCampus.
  • For the year, enter the year of your online submission to uO Research.
  • Do not use diacritics, punctuation, apostrophes or symbols (except for underscore _).
  • Example: Garcia_Maria_2018_thesis.pdf

Additional files in other formats that support the thesis file (e.g. multimedia, datasets, etc.) can be included as complementary files at the file upload stage of the submission process.

If you have documents that cannot be converted into a PDF or multiple files that cannot be converted into a single PDF document, email

See our collection of submitted theses for examples of formatting, pagination, file naming, etc.

Personal Information

Remove all personal information from your thesis file in order to to protect your privacy and the privacy of others:

  • Remove any signatures and student numbers.
  • Remove personal phone numbers, individual email addresses including uOttawa student email addresses and/or mailing addresses.

This does not apply to general phone numbers, professional email and business addresses.

Copyright Compliance

If your thesis file contains material owned by third party copyright holders, you need to obtain written permissions from such copyright holders and supply copies of these permissions upon request by the University. This includes any stand-alone item such as an image, photo, table, graph, diagram, figure, map, poem or graphic. If your thesis includes articles that you have previously published, you must obtain written permission from the publisher and/or co-authors that may hold the copyright.


Accessibility is a university community responsibility. The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requires the University of Ottawa to make all content on its websites including electronic documents, available in accessible format. Consult the training documents from the University Ottawa's Accessibility website to learn how to create accessible PDF documents.

Step 3: Submit your Thesis

Before submitting online, you must have email confirmation of the approval of your thesis supervisor via uoZone (see Step 1), otherwise your online submission will be rejected.
  1. Log in to uO Research with your uoAccess credentials.
  2. From the "My Workspace" page, click "New Submission" or select an unfinished submission.
  3. Select the "Thesis, 2011 -" collection from the dropdown menu.
  4. Fill out the description form with the information required.
  5. If you have an approved embargo request, select an embargo period.
  6. Upload your thesis file.
  7. Review your submission and make corrections, if necessary.
  8. Read the non-exclusive distribution license carefully and then grant the license to complete the submission process.

At any point while submitting an item, you can stop and save your work by clicking "Cancel/Save". You can resume your submission at a later time by logging in.

After you complete your submission, the Library will review it.

  • If there is a problem, you will receive an email from uO Research with further instructions. Please check your email regularly for messages concerning your submission.
  • The average processing time for a thesis file is 3 to 5 business days.
  • You can verify the status of your submission in your uO Research account.
  • When your submission is approved, you will receive an email from uO Research with the permanent URL for your thesis, for you to link to on your curriculum vitae or personal website.


How will people find my thesis once it's submitted?

As an open repository, uO Research is continuously indexed by Google and other major search engines. Anyone with internet access and a web browser can search, view and download your thesis.

uOttawa participates in Library and Archives Canada's (LAC) Theses Canada program for electronic theses. A copy of your thesis will be made available through their online collection.

If you wish, you can make your thesis available in the ProQuest Dissertation and Theses database. To do so, you must must enter into a separate agreement with ProQuest. More information can be found on their website here.

How do I request an embargo?

The University of Ottawa encourages public dissemination of and unrestricted access to graduate research.

However, you may wish to delay online access to your thesis by requesting an embargo for reasons that may include:

  • Publication of your thesis as a book
  • Sensitive nature of the content
  • Patent application

An embargo is subject to the approval of the thesis supervisor, the academic unit and the faculty, and is for a limited time period.

If you are uncertain about requesting an embargo, consult your supervisor.

To request an embargo, you must complete the Embargo Request Form (PDF) and submit it with your thesis using the service request “Approval Final Version of the Thesis” via uoZone. Once the service request is approved, you can then deposit your thesis online through uO Research.


  • You can embargo your abstract by selecting this option on the form and then leaving the abstract field blank when submitting your thesis.
  • Once approved, an embargo is irrevocable.
  • An embargo cannot be applied retroactively.
How do I convert my thesis file to PDF-A?

We recommend CutePDF, a free online conversion tool.

Basic steps in Word 2010:

  1. Open your document in Word 2010
  2. Select "Save As"
  3. Choose "PDF (*.pdf)" from the drop-down menu next to "Save as type:"
  4. Click "Options..."
  5. Check the box next to the "ISO 19005-1 compliant (PDF/A)"
  6. Click "OK"
  7. Provide a file name that complies with the file naming convention
  8. Click "Save"

Basic steps in Word 2007:

  1. Open your document in Word 2007
  2. Select "Save As" and choose the "PDF or XPS" option
  3. Click "Options..."
  4. Ensure that a checkmark appears in the box next to the "ISO 19005-1 compliant (PDF/A)" option
  5. Click "OK"
  6. Provide a file name that complies with the file naming convention
  7. Click "Publish"
How do I get a personal bound copy?

If you would like to have a bound copy, you may contact:

Merriam Print
252 Laurier Av. East