Submit your Thesis

All graduate students must submit the final version of their thesis online using uO Research within a month of their defence. Follow the steps below in order to submit:

Please read all instructions on this page before submitting. Failure to do so will result in delays in processing your submission.

Step 1: Submit Required Documents

Submit the following completed and signed forms in person or by email to your academic unit. St. Paul's students should email them to Etudes.Sup-Grad.Studies@ustpaul.ca:

Step 2: Prepare your Thesis

Prepare your thesis for online submission as follows:

Thesis Content
  • Include the copyright statement and the year of your online submission to uO Research. Example: © John Smith, Ottawa, Canada, 2011.
  • Check the ordering and numbering of the pages.
    • There should be no blank pages.
    • Leave the page number off the title page but count it as a page.
    • Start the next page with a Roman numeral two (ii).
    • Number each of the following pages with consecutive Roman numerals (iii, iv, etc.).
    • Then, at the first page of the first chapter, switch to Arabic numbers and make this page 1.
    • Continue numbering all the subsequent pages using Arabic numbers.
    • Make sure that the table of contents corresponds with the document pagination.
  • Proofread the abstract and correct any errors.
Thesis File

Create a single PDF file for your thesis. We highly recommend that you convert your document to the PDF/A format to ensure long-term preservation and access.

Name the thesis PDF file according to the following convention: Lastname_Firstname_Year_thesis.pdf.

  • For the year, enter the year of your online submission to uO Research.
  • Do not use diacritics, punctuation, apostrophes or symbols (except for underscore _).
  • Example: Smith_John_2011_thesis.pdf

Additional files in other formats that support the thesis file (e.g. multimedia, datasets, etc.) can be included as complementary files at the file upload stage of the submission process.

If you have documents that cannot be converted into a PDF or multiple files that cannot be converted into a single PDF document, email ruor@uottawa.ca.

Personal Information

Remove all personal information from your thesis file in order to to protect your privacy and the privacy of others:

  • Remove any signatures and student numbers.
  • Remove personal phone numbers, individual email addresses including uOttawa student email addresses and/or mailing addresses.

This does not apply to general phone numbers, professional email and business addresses.

Copyright Compliance

If your thesis file contains material owned by third party copyright holders, you need to obtain written permissions from such copyright holders and supply copies of these permissions upon request by the University. This includes any stand-alone item such as an image, photo, table, graph, diagram, figure, map, poem or graphic. If your thesis includes articles that you have previously published, you must obtain written permission from the publisher and/or co-authors that may hold the copyright.

Accessibility

Accessibility is a university community responsibility. The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requires the University of Ottawa to make all content on its websites including electronic documents, available in accessible format. Consult these guidelines from the University Ottawa's Accessibility website to learn how to create accessible PDF documents.

Step 3: Submit your Thesis

Before submitting online, you must complete and submit all forms required by the University (see Step 1). Otherwise your online submission will be rejected.
  1. Log in to uO Research with your @uottawa.ca account.
  2. From the "My Workspace" page, click "New Submission" or select an unfinished submission.
  3. Select the "Thesis, 2011 -" collection from the dropdown menu.
  4. Fill out the description form with the information required.
  5. If you have an approved embargo request, select an embargo period.
  6. Upload your thesis file.
  7. Review your submission and make corrections, if necessary.
  8. Read the non-exclusive distribution license carefully and then grant the license to complete the submission process.

At any point while submitting an item, you can stop and save your work by clicking "Cancel/Save". You can resume your submission at a later time by logging in.

After you complete your submission, the Library will review it.

  • If there is a problem, you will receive an email from uO Research with further instructions. Please check your email regularly for messages concerning your submission.
  • The average processing time for a thesis file is 5 to 10 business days.
  • You can verify the status of your submission in your uO Research account.
  • When your submission is approved, you will receive an email from uO Research with the permanent URL for your thesis, for you to link to on your curriculum vitae or personal website.

FAQ

How will people find my thesis once it's submitted?

As an open repository, uO Research is continuously indexed by Google and other major search engines. Anyone with internet access and a web browser can search, view and download your thesis.

uOttawa participates in Library and Archives Canada's (LAC) Theses Canada program for electronic theses. A copy of your thesis will be made available through their online collection.

If you wish, you can make your thesis available in the ProQuest Dissertation and Theses database. To do so, you must must sign an agreement with ProQuest through their Thesis Portal.

How do I request an embargo?

The University of Ottawa encourages public dissemination of and unrestricted access to graduate research.

However, you may wish to delay online access to your thesis by requesting an embargo for reasons that may include:

  • Publication of your thesis as a book
  • Sensitive nature of the content
  • Patent application

If you are uncertain about requesting an embargo, consult your supervisor.

Follow these steps to request an embargo:

  1. Complete the Embargo Request Form
  2. Print the form
  3. Sign the form
  4. Obtain your thesis supervisor's signature
  5. Obtain the signature of the chair of the department
  6. Submit the completed and signed form in person to your academic unit

You must submit the Embargo Request Form to your academic unit before you deposit your thesis online.

Notes:

  • You can embargo your abstract by selecting this option on the form and then leaving the abstract field blank when submitting your thesis.
  • Once approved, an embargo is irrevocable.
  • An embargo cannot be applied retroactively.
How do I convert my thesis file to PDF-A?

We recommend CutePDF, a free online conversion tool.

Basic steps in Word 2010:

  1. Open your document in Word 2010
  2. Select "Save As"
  3. Choose "PDF (*.pdf)" from the drop-down menu next to "Save as type:"
  4. Click "Options..."
  5. Check the box next to the "ISO 19005-1 compliant (PDF/A)"
  6. Click "OK"
  7. Provide a file name that complies with the file naming convention
  8. Click "Save"

Basic steps in Word 2007:

  1. Open your document in Word 2007
  2. Select "Save As" and choose the "PDF or XPS" option
  3. Click "Options..."
  4. Ensure that a checkmark appears in the box next to the "ISO 19005-1 compliant (PDF/A)" option
  5. Click "OK"
  6. Provide a file name that complies with the file naming convention
  7. Click "Publish"
How do I get a personal bound copy?

If you would like to have a bound copy, you may contact:

Merriam Print
252 Laurier Av. East
613-567-5050
print252@gmail.com
http://www.merriamprint.com/thesis.html

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